Form W-4 for 2018: Best Practice and Compliance Requirements - HRCI CPE - 1.5

  • Speaker:Vicki M. Lambert
  • Date: 29th June 2018 10:00 AM PST | 01:00 PM EST
  • Duration:75Min
  • Product Code:GRC-90334

HRCI Credits: 1.5

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HRCI CPE - 1.5

HR (General) recertification credit hours toward aPHR™, PHR®, PHRca®, SPHR®, GPHR®, PHRi™ and SPHRi™ recertification through HR Certification Institute® (HRCI®). Please make note of the activity ID number on your recertification application form. For more information about certification or recertification, please visit the HR Certification Institute website at www.hrci.org.

Overview:

This webinar covers the IRS Form W-4 for 2018 including the requirements for completing the form properly, handling non-resident aliens, state equivalent forms, record retention and processing the form electronically instead of on paper. Discusses best practices for processing more efficiently within the department.

Background:

The importance of the Form W-4 is fundamental to the payroll department.  Most payroll functions from beginning to end rely on the information provided on the form.  It is the foundation for the taxation of an employee’s paycheck as well as a required IRS form.  Failure to handle the form correctly and completely can open the door to serious problems not only in properly withholding from the employee’s gross wages but its ramifications could extend beyond the regulations and affect payroll  customer service or employee morale. It can even lead to costly expenditures of time and budget resources to correct non-compliance consequences.  Questions arise in processing the forms almost daily in a payroll department.  Is it a valid form? If not, what should payroll do to correct the problem? Can the employee request a flat dollar amount on the form? Can the form designate a percentage of wages for taxes?  These are the types of questions that must be answered to process the form completely and correctly. And it isn’t just the federal form that payroll must process; many states have their own version of the form or use the federal form for state tax withholding.

Areas covered in this webinar:

  • Changes to the form for 2018
  • The effective date of new and revised Form W-4 information
  • Effective methods for handling incomplete or improperly completed forms
  • When you must send Form W-4 to the IRS—it’s not what you think!
  • Effective strategies for streamlining your processing procedures you can use right now
  • How to withhold federal taxes in the absence of a valid Form W-4
  • The difference between an invalid form and a “questionable” one
  • The record retention requirements for Form W-4
  • How to make employee verification part of your Form W-4 process
  • Tips on setting up an electronic system for Form W-4
  • Proper handling of IRS lock-in letters
  • State equivalent forms versus Form W-4
  • When an employee must submit a new form versus when they may submit a revised form
  • How to deal with visas and Form W-4

Who can Benefit: 

  • Payroll Professionals
  • Human Resources
  • Accounting Personnel
  • Business Owners
  • Lawmakers
  • Attorneys, or any individual or entity that must deal with the complexities and technicalities of ensuring compliance within the payroll process

Instructor Profile:

Vicki M. Lambert, CPP, is President and Academic Director of The Payroll Advisor™, a firm specializing in payroll education and training. 

With over 35 years of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert has become the most sought-after and respected voice in the practice and management of payroll issues.  She has conducted open market training seminars on payroll issues across the United States that have been attended by executives and professionals from some of the most prestigious firms in business today.

A pioneer in electronic and online education, Ms. Lambert produces and presents payroll related audio seminars, webinars and webcasts for clients, APA chapters and business groups throughout the country. Ms. Lambert is an adjunct faculty member at Brandman University in Southern California and is the creator of and instructor for their Practical Payroll Online program, which is approved for recertification hours by the APA. She is also the Program Developer, Subject Matter Expert (SME), and Facilitator for the Certificate in Payroll Practice and Management Program offered by Cengage Learning / Ed2Go through hundreds of colleges and universities across the country.

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